Senior Citizen Property Tax Exemption Second Notices

Applied Business Systems

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Solution Overview


In accordance with the new legislation for Senior Citizen Tax Exemption Notices that was signed into law on December 23rd, 2022 (link to legislation), ABS has developed a low-cost turnkey solution for counties and municipalities to satisfy the requirements of the newly passed bill. Under the new law, all municipalities in New York State are required to send a Second Notice of Senior Citizen Tax Exemption to all property owners 30 days prior to their filing deadline. Our ready-to-print solution can save tax entities precious time and valuable postage. This second notice is required by law, and many municipalities are currently struggling with staffing shortages, which could further complicate meeting this new requirement. ABS is here to help.

Second Notice Mailing Solution Pricing


$0.49 per postcard – includes printing & postage

Set up charges for standalone entities:
Property Count (200 class parcels):
< 5000 – $350.00
5000 to 7500 – $250.00
7500+ – $200.00

Set up charges for county-wide implementations:
$150 and $25 per town

Second Notice Mailing Specifications


4″ x 6″ Postcard Notice

100# cover stock or USPS approved equivalent stock

Printed in black on both sides

Programming to parse your 200 Class Property Codes & de-duping multiple property owners

PTPortal interface to input or approve town and SWIS specific assessor contact information required by signed legislation

Mailed using ABS Permit 61, First Class estimated postage rate of $0.405/ea (funds due prior to mailing)

Estimated Mail Drop Date: January 30th*

*30 days prior to the normal filing date, if your filing date is off-cycle we will drop your notices on the appropriate date

FINAL ARTWORK FOR ABS PROJECT CLIENTS

What ABS Needs to Get Started


If your county is not currently processing taxes with ABS:

Update 01/10/23: All existing customers have been onboarded for this mailing.

If your county is not currently processing taxes with ABS:

  • Review the pricing and specs above.
  • Click the “Let’s Get Started” button below and fill out the form on the next page
  • We’ll send a Postage Request based on the number of Residential properties you input on your customer onboarding form. All Postage must be received PRIOR to ABS mailing your notices.
  • We will send you a link where you can upload your RPS Data
  • Your PTPortal landing page will be set up and shared with with you where you can confirm you assessor information based on each SWIS code within your towns
  • Once proofs are approved, we will print and mail on the required mail date

Ready to make this job easy?


Click the button below and let’s get your Second Notice mailing rolling!

HAVE QUESTIONS BEFORE YOU GET STARTED?

CALL ABS: 585-343-0962



Michigan Tax Bill Printing and Mailing

Applied Business Systems

Get your FREE Tax Bill Mailing Review and enter to win a $50.00 Gift Card!

Simply fill out the form below, and your account executive will be in touch to schedule your review!

    Contact


    Office Hours
    8am – 5pm
    Monday – Friday
    Phone
    (800) 447-7717

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    Debt Collection Letter Printing

    Debt Collection Letter Printing

    Applied Business Systems

    Our debt collection letter printing services are custom tailored to you as our client. No more dealing with package deals with features that you don’t need. Each of our debt collection letter printing customers are treated as an individual communications platform that goes far beyond just print and mail. This means that you define your own solution, made just for you. It doesn’t matter if your portfolio of accounts is 500 or 5-million, we pride ourselves in creating first-in-class communications platforms that work for organizations of any level.

    Interested in just our collection letter printing and mailing along with our other debt communications offerings? We can set up for an automated data feed that integrates existing systems that you have on site or in the cloud. Looking to send files manually or ad-hoc whenever you need to collect on a new portfolio or circle back to an aged portfolio of accounts? We can do that too as a one-off mailing.

    If you’re looking to grow your ability to collect debt more quickly, or are taking on a time-sensitive list of accounts – explore all of our options for communicating with your consumers – by mail, by email, by SMS text (when allowed), through online payment gateways, and all other avenues of communications. Whatever the need, we can help you connect with your debtors.

    Debt Collection Letter Printing

    Contact


    Office Hour
    8am – 5pm
    Monday – Friday
    Phone
    (800) 447-7717

    Debt Collection Letter Printing Features

    • Both full-color printing or black-and-white-only debt collection letter printing available. Pick and choose to use color where it matters, and save money with black-and-white-only printing when you can.
    • Choose from our house “collection stock” and envelope selection – available in multiple colors, configurations, and papers. Or, create your own letter stock and envelope mix exclusively for your account.
    • File splitting or filtering based on criteria like amount of debt or age of debt. Any metric that’s in your data file we can filter by. This allows you to send letters incrementally within a given debt portfolio. Save money on print and postage and only send letters to your most important accounts. We can help with communications on other accounts digitally!
    • File and document naming conventions – our long history in the forms-management field has given us expert insights into managing your documents – both print and digital. When it comes to document control, naming conventions, and other content organizational tasks we are able to help clients streamline and optimize their debt communications.
    • Human-validation that happens at the print level. Each of your print files are visually checked to ensure accuracy prior to printing. If we see a discrepancy like an old file name, code, or a date that doesn’t match up we immediately stop the process and help you to resolve the situation at the data level.
    • Integrations with existing debt-management systems are easy to do. Our in-house programming staff can integrate with newer or legacy systems for any of our print or digital communications processes.
    • Take a hands-on OR hands-off approach to your debt communications – we work with you to find the right level of comfort and oversight in your debt communications stream. Want to personally validate and proof each print run prior to mailing? Super easy! We can send files for review before every press run. Want to send us your data and let us run your jobs and simply send a confirmation of mailing? We can do that too. Whatever level of insight you need we can provide.
    • Aggressive SLAs that get your collection letters and communications out in the required timeframe. Set delivery times on an order-by-order basis. Ask about our fastest SLAs when setting up your account and then utilize them only when needed for maximum savings!
    • NCOA and Address Correction services come standard with every mailing. Our in-house data cleansing identifies and intercepts any incorrect, old, or partial addresses that may be included in your data file. When possible, our automated system replaces any non-deliverable, outdated, or bad address with the correct one – ensuring your mail-pieces never miss their mark, and that you never waste funds on print or postage that won’t get delivered. We can send back full or partial data-sets for you to update
      Archiving services are standard on every job – extended archiving is available as well. Keep your letters in short-term storage to retrieve anytime or put them in long-term storage and we can retrieve them for you upon request.

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    Enhanced Details Reopening Letters

    Applied Business Systems

    More Text Here.

    Solution Overview


    Costs:

    Get started with $99 for letter setup, postal sorts, addition of IMB Barcode, use of ABS Marketing Mail indicia, USPS prep, delivery to USPS

    Then just $0.19 per letter

    • #10 jumbo window business envelope (shows district’s return address and outgoing address)
    • Professionally printed letter on quality 24# white bond stock – printed one side, black ink
    • Addition of USPS IMB barcode for postage savings
    • Folding, inserting, sealing, delivery to USPS

    ADD:  $0.06 for a two page letter

    For other options including full color print. Please submit the form below and we can provide a custom quote via email.

    Due to potentially tight time constraints, we recommend that you contact us NOW to schedule your reopening letter mailing.

    CALL ABS 1-800-447-7717

    GET STARTED
    TODAY


    Fill out this quick form and we’ll email you with next steps about sending your files and getting your letters printed and mailed!

      GET STARTED
      TODAY


      Fill out this quick form and we’ll email you with next steps about sending your files and getting your letters printed and mailed!






        School District Election Mailing Solution

        Applied Business Systems

        More Text Here.

        Solution Overview


        Thank you for considering Applied Business Systems as your partner to reach compliance with Governor Cuomo’s Executive Order 202.26 regarding 2020 School District elections. Working closely with state and local governments and school districts across the state we’ve developed a turnkey mailing solution for School District Election Mailings.

        We’ve simplified our pricing and specifications so you can quickly and easily understand the steps involved and the associated costs.

        Details and Specifications


        Below is a tentative outline and pricing model that you can use for decision making. Please note that there are still many moving parts and unanswered questions regarding this project. Paper and envelope availability and costs, unclear due dates for each phase of the project, compliance to the Executive Order, USPS requirements and adherence to election laws* all could change between now and project launch – all of these could affect the final cost of this project. The pricing below represents ABSs good faith estimate of project scope and costs as of 5/6/20.

        Applied Business Systems, Inc. is in the process of building a priority list based on the date we received Purchase Orders from School Districts. The amount of programs we can produce will vary depending on all of the factors mentioned above. We are anticipating a point where we will no longer be able to offer this solution and still make the benchmarked due dates mandated by the State.

        *ABS recommends that you have your School District Attorney review our proposal for all compliances.

        Pricing and What's Included


        Volumes up to 15,000 mail pieces – $0.321/ea

        Volumes above 15,000 mail pieces – $0.295/ea

        Mail Pieces Include:
        • Voting Instruction Letter

        Printed 1 color (black), single sided* on 24# white paper, folded and inserted into the ABS34 outer envelope. School District Must supply Voter Instruction opening paragraph text.

        • Absentee Ballot

        Printed 1 color (black), single sided* on 24# white paper, folded and inserted into the ABS34 outer envelope. School District Must supply ballot information.

        • #9 Business Reply Envelope

        Standard size #9 Business Reply Envelope printed with voter attestation statement on the reverse side and inserted into the ABS34 outer envelope.

        • ABS34 Window Envelope

        Our proprietary extra large window envelope eliminates the need to separately print on the outer envelope. Allowing all of the required address and USPS information to be displayed from within.

        • (Optional) Spanish Translation – add $0.15/ea

        Spanish translation will be printed on the reverse side of both the Voting Instruction Letter and the Absentee Ballot. An additional #9 Business Reply Envelope will also be include with a Spanish voter attestation printed on the back. School district must provide Spanish translations.

        • Mailing Design using customer supplied text

        Our in-house designers cleanly and professionally format your mailing to fit our requirements for use with our ABS34 outer envelope.

        • Database processing of Board of Election (BOE) data

        Our in-house programming staff process your BOE data and format addresses to be printed onto your Voter Information and Ballot letter.

        • Postal Paperwork with CASS Certification

        We take care of all of your postal paperwork, CASS Certification requirements.

        • Delivery to ABS local Post Office

        Our staff will safely and securely induct your mail into the USPS mailstream to reach your voters on or before your deadline.

        • Outgoing Postage $0.44/ea*
        • Business Reply Mail Return Postage $0.72/ea**

        * Full outgoing postage amount due before mailings can be sent

        ** Return postage must be paid in advance for 20% of the total mailing volume – refund checks or an invoice will be sent for any remaining balance within 14 days of the close of the election.

        End-to-end School District Election Mailings


        Due to the tight time constraints, we recommend that you contact us NOW to schedule a free evaluation of your election mailing needs.

        CALL ABS 1-800-447-7717

        GET A QUOTE
        TODAY


        Ready to start your next project? Fill out this form and bring your print to life!

          GET A QUOTE
          TODAY


          Ready to knock this election mailing out of the park? Fill out this form and bring your print to life!






            Election Mailings

            Applied Business Systems

            Election mailings can vary widely due to databases used, target audience definitions, automated voter response data collection needed, voting tabulation technology, BRM requirements and voter fraud triggers. We have crafted several turnkey end-to-end solutions for our clients to maintain full compliance with state and county BOE regulations, as well as emergency state mandated regulations.

            A significant portion of Applied Business System’s clients are County Governments and School Districts all over New York state. We offer solutions that are low cost, high quality, and efficient. Please contact us, we are here to help.

            Contact


            Office Hours
            8am – 5pm
            Monday – Friday
            Phone
            (800) 447-7717

            Multiple Options of Print and Mailing Specifications


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            COVID-19 Impacts and Update

            Although things seem to be changing on an almost hourly basis, we wanted to let you know that ABS plans on being here for you throughout this coronavirus crisis, and we will continue to keep servicing your needs.

            As a communications provider to many essential services, we will remain open and are taking precautionary measures to ensure the safety of our workers as they continue to support those essential services through this time. Thus, ABS is taking precautions to keep our work environment as safe as possible and to avoid any spread of the coronavirus. We have asked our employees to stay home if sick and to wash their hands frequently to prevent transmission of the coronavirus.

            We have also reached out to our suppliers, employees, and business partners, who have inspired us by the ways they are willing to work together with us through this difficult time. As the coronavirus situation continues to evolve, we are adapting quickly and will always put worker safety, and the needs of our customers first.

            We have an abundant supply of paper and envelopes in our warehouse to accommodate any communications you may need to share with your clients. In addition to that, we have strategic partnerships set up with printers and mailers from across the region and country to ensure that we do everything possible to keep our clients satisfied.

            We will continue to send you updates as warranted.

            No one knows exactly what the upcoming days and weeks will bring, but we believe as a nation our communication, food chain supply, and healthcare system are the best in the world. Coupled with our incredible American spirit, we believe that we will get through this crisis together and come out of this stronger than ever before.

            Be Safe and Healthy,
            Your ABS Team

              Office Address
              Applied Business Systems
              26 Harvester Ave.
              Batavia, NY 14020

              Office Hours
              8am – 5pm
              Monday – Friday

              Email
              cs@absmail.com

              Phone
              (800) 447-7717
              (585) 343-0962

              Fax
              (585) 343-0863


              Enterprise Level Solutions - Moving Print Forward

              What does it take?

              What makes a great enterprise-level print provider? Some may think it’s merely the ability to fulfill demand. If your enterprise level client needs to send half a million pieces of mail per day and you can provide it, that’s enough. Others feel it’s offering an enterprise level platform – a suite of software that drives client ordering, print production, invoicing, and client reporting. If you have that, then you’re ready to provide services to the world’s largest industries for print communication. These are both great offerings to be able to offer to enterprise-level customers, but it’s not what most enterprise level clients value most.

               

              Flexibility

              More than anything else, flexibility is often the biggest driver of value to enterprise clients. The ability to quickly onboard new print solutions, technologies, or integrations is something that will always make large clients happy. The reason behind this is pretty simple – enterprise clients are sophisticated. They use a ton of technology to drive their business and being able to keep up with changing demands is a must.

              The ability to scale-up production facilities for a specific product and pop up a new API integration or custom reporting solution far outweighs the benefits of how many printing presses you currently have or how many features your one-size-fits-all platform has. If you can do all of this within 45 days, you’re going to start to look appealing to enterprise clients that need to move fast.

              This type of on-demand problem solving and the ability to offer a custom solution is something that enterprise clients often need and value above just about anything else. Often, enterprises will even partner with print providers with great flexibility to be able to expand their product offering.

               

              Electronic + Mail Communications (Enterprise or Emerging)

              Most often, technology drives enterprise level print projects. Figuring out the best way to get data flowing directly into the production of printed mail is the most critical step. This is also where print providers with large “platform driven” production suites fall short. The ability to craft custom integrations with any existing ERP or data channel and drive print directly from it cuts down on time creates production cost savings and ensures data integrity by eliminating human error.

              Technology and software organizations can thrive on print from a revenue standpoint as well, especially when providing an ongoing service (which most do these days). Software solutions requiring communications often have a need for a printed and mailed component as well as a digital-only communication. In the past, it may be up to the service purchaser (the software company’s client) to figure out how to bridge that gap and provide printed communications. More and more often, software development teams will have a far more accessible path to creating all of the integrations between the different channels (web, app, email, print).

               

              Finding New Revenue

              This is where our flexible printer comes in – they are equipped and flexible to help software companies ramp up production while cutting costs on staffing, facility costs, and the like. Enterprise and emerging technology companies are starting to see new untapped revenue sources with print – and that’s exciting.

              With flexibility, agility, and opportunity new product offerings can happen quickly and efficiently for technology providers. Teaming up with the right printer is all it takes to start creating revenue from print.

              While this is exciting for our enterprise clients, it’s also stimulating for printers like ABS as well. We have over 35 years of experience in flexibility and agility. Our best and most significant client relationships that helped launch our print production department were born from both and outsourcing and revenue sharing model. We’ve always embraced the partnership aspect of our business, and we look forward to the future of print as technology helps to propel it forward in new and creative ways.

                Office Address
                Applied Business Systems
                26 Harvester Ave.
                Batavia, NY 14020

                Office Hours
                8am – 5pm
                Monday – Friday

                Email
                cs@absmail.com

                Phone
                (800) 447-7717
                (585) 343-0962

                Fax
                (585) 343-0863


                How to Sell More Print - Grow your Print Revenue

                Leverage existing content you’re creating for customers to generate print content.

                Things like: 
                •    Email blasts become direct mailings – Convert your email design to a fantastic oversized postcard that fits easily into our direct mail templates.
                •    E-book content becomes a bound and printed book – Arrange your ebook content into a bound layout. Using either InDesign or Illustrator, your content becomes a hard copy bound book or booklet that has much higher perceived value and much longer “stick” as it gets passed around among colleagues.
                •    Digital ads become Point-of-Sale printed collateral driving more actionable awareness at the moment of purchase.

                Printing services are a great way to generate additional revenue in billable hours for print design as well as markups of 30-40%. Agencies are given our distributor level wholesale pricing with the submission of a valid resale certificate.

                Convert Email Blasts to Direct Mail

                One of the latest trends seen in the digital communications arena is actually moving in reverse of the historical norms. Since the invention of e-mail, communications have been migrating to digital format and away from print, but interestingly we’re now seeing a new migration start take place in the opposite direction.

                One major example of this is the fact that MailChimp is now offering printed postcards as a compliment to their email delivery services. With higher than average pricing and some basic design capabilities, it’s interesting too that one of the big online digital communications players is seeing the advantages of print as part of the omnichannel experience.

                The advantages to direct mail have long been known but are adjusting slightly in our ever-changing communications world. With the buzz and clutter of digital now threatening more than ever to become static-white-noise that brand messages get lost in, direct mail has a unique quality that is growing in strength every day – marketing “stick”.

                The marketing stick – or rather how long it will remain viewable on someone’s desk or countertop – is something we’ll cover in more detail in the next section but is highly important when it comes to remarketing your message. When you’re spending thousands of dollars every week on digital remarketing and retargeting campaigns, grabbing an extra 100 targeted impressions. This effect is heightened when you consider that your client’s potential lead has already expressed “interest” in not throwing the mail-piece away. When used effectively to the right audience, direct mail can become a strong part of the omnichannel.
                Effective use of direct mail means, in part, that your direct mail gets where it needs to go. We’ve helped to design hundreds of thousands of direct mail templates over the years and understanding the postal requirements is the first step in making sure your direct mail arrives at its intended target. While there are many additional factors involved with mail-piece effectiveness, getting it to the recipient is a core component that many mailers overlook. To help with this, we’ve created a number of direct mail postcard templates for you to use in your next direct mail campaign artwork creation. These postcards adhere to the latest USPS postcard and oversized-postcard (letter class) guidelines while maximizing your designable space.

                 

                [button color=”accent-color” hover_text_color_override=”#fff” size=”large” url=”https://appliedbusinesssystems.com/direct-mail-template-request/” text=”Get your FREE Direct Mail Template Kit” color_override=””]

                 

                Convert E-book to Printed Books

                The free e-book in exchange for a potential customer’s contact information is a play that’s reaching fever pitch as more and more useful, high-quality information is hitting the internet these days. The effectiveness of this concept has been analyzed and understood now for nearly a decade. Service providers provide value to convert sales by entrenching their brand as the authority on a given topic. Simple and effective.

                Now marketers are using print to take it to the next level.

                One underlying contradiction within the digital content marketing strategy is content “stick”. We talked about this in regard to direct mail, but the content stick can be even more powerful in terms of timing.

                Why is digital content marketing powerful? “Because I need to know right now!” is the most common response. It’s the instant gratification of understanding immediately. However, the downfall of this is that as quickly as information can be ingested, the brand or information source can be forgotten if the potential client or customer is not ready to act. With a barrage of information assaulting us each minute of every day, the staying power of print is growing.

                While the actual stick length of a printed material hasn’t changed dramatically in recent years –print materials are hanging around on office desks and kitchen catchalls just as long as ever – it has now become far more powerful, and we’re starting to understand it’s real potential.

                Think of online digital remarketing. It’s hugely popular and you really can’t get by without it these days. You need to hammer customers with your message. You know they’re too busy to act the first time they’re exposed to your brand, so you’ve got to catch them at the right moment. One very effective way to do that is constant re-exposure. Embedding your message into a consumer’s mind. The most interesting thing of all is that printed books have been remarketing themselves for DECADES!

                When your client’s printed content sits on a prospects desk in their office as a bound book, it’s hard at work collecting impressions, staying in the forefront of the mind. Once the information is consumed, the book remains. The book is still hard at work, still collecting impressions and perhaps getting shared with cohorts or colleagues if the content is compelling enough.

                Like all print jobs for agencies, this becomes a profit center when you purchase at our wholesale distributor pricing. You probably grab some billable time as well during the design process of turning your client’s digital content into print ready artwork. To save you some time on this internally, we’ve mocked up a nice paginated book template for you to use in Adobe Illustrator. This will save you some time figuring out spreads and covers. If you’re still unsure about any aspect of the book layout for print, we’re always happy to help put the final touches on your work before the job hits our presses.

                 

                [button color=”accent-color” hover_text_color_override=”#fff” size=”large” url=”https://appliedbusinesssystems.com/book-template-request/” text=”Get your FREE Paginated Book Template Kit” color_override=””]

                 

                Convert Digital Ads to POS Print Materials

                Point-of-sale (POS) situations are all about timing. The average retail POS transaction in America lasts less than two minutes. During that time, a consumer may need to make some key decisions that affect your client’s bottom line. Do they take the upsell or cross-sell? Sign up for the loyalty program? Book their next appointment?

                Taking a look at why print at the POS interaction matters, we can take an example of our agency partners that had recently launched a loyalty program for one of their clients. The program was both compelling and valuable to the consumers. The agency promoted the program for their client through digital channels – web, social, email, all with re-targeting. The agency also scripted a compelling sales pitch for their client’s cashiers to prompt customers to enroll in the program. Initial results were fantastic. The first week saw higher conversion rates than were expected!

                However, as the weeks wore on, customer enrollment dwindled. With the 30-day campaign ending, and the buzz and excitement starting to wear off, cashiers were feeling like they had to “sell” the program too much. Not wanting to feel pushy, they started not mentioning the program which further impacted enrollments. After a couple of months, a week went by that saw zero enrollments. Not good.

                As an agency, it can be difficult to influence your client’s operational procedures sometimes. At the end of the day, you’re not always on site to coach or guide them about fully utilizing some of the tools you provide. In this case, our agency partner found a creative way to influence their client’s operations with a simple solution. Printed rack cards at the POS stations.

                The result? Ongoing loyalty program conversions that rivaled the opening day of enrollment for the program.

                The problem wasn’t that the campaign efforts were not targeted, relevant, or on point, it was simply that they weren’t timed properly. The buzz about the loyalty program hit tens of thousands of customers and garnered thousands of responses – all positive. However, when those customers came to the crucial two-minute window during their checkout process, they weren’t compelled to act. They had forgotten about the fantastic program and thus did not enroll. Print can help because it’s there. To make it easier for you to get it there, we’ve made up some common print format templates for your creative team to use when they start their next print project with us.

                  Office Address
                  Applied Business Systems
                  26 Harvester Ave.
                  Batavia, NY 14020

                  Office Hours
                  8am – 5pm
                  Monday – Friday

                  Email
                  cs@absmail.com

                  Phone
                  (800) 447-7717
                  (585) 343-0962

                  Fax
                  (585) 343-0863