Debt Collection Letter Printing

Debt Collection Letter Printing

Applied Business Systems

Our debt collection letter printing services are custom tailored to you as our client. No more dealing with package deals with features that you don’t need. Each of our debt collection letter printing customers are treated as an individual communications platform that goes far beyond just print and mail. This means that you define your own solution, made just for you. It doesn’t matter if your portfolio of accounts is 500 or 5-million, we pride ourselves in creating first-in-class communications platforms that work for organizations of any level.

Interested in just our collection letter printing and mailing along with our other debt communications offerings? We can set up for an automated data feed that integrates existing systems that you have on site or in the cloud. Looking to send files manually or ad-hoc whenever you need to collect on a new portfolio or circle back to an aged portfolio of accounts? We can do that too as a one-off mailing.

If you’re looking to grow your ability to collect debt more quickly, or are taking on a time-sensitive list of accounts – explore all of our options for communicating with your consumers – by mail, by email, by SMS text (when allowed), through online payment gateways, and all other avenues of communications. Whatever the need, we can help you connect with your debtors.

Debt Collection Letter Printing

Contact


Office Hour
8am – 5pm
Monday – Friday
Phone
(800) 447-7717

Debt Collection Letter Printing Features

  • Both full-color printing or black-and-white-only debt collection letter printing available. Pick and choose to use color where it matters, and save money with black-and-white-only printing when you can.
  • Choose from our house “collection stock” and envelope selection – available in multiple colors, configurations, and papers. Or, create your own letter stock and envelope mix exclusively for your account.
  • File splitting or filtering based on criteria like amount of debt or age of debt. Any metric that’s in your data file we can filter by. This allows you to send letters incrementally within a given debt portfolio. Save money on print and postage and only send letters to your most important accounts. We can help with communications on other accounts digitally!
  • File and document naming conventions – our long history in the forms-management field has given us expert insights into managing your documents – both print and digital. When it comes to document control, naming conventions, and other content organizational tasks we are able to help clients streamline and optimize their debt communications.
  • Human-validation that happens at the print level. Each of your print files are visually checked to ensure accuracy prior to printing. If we see a discrepancy like an old file name, code, or a date that doesn’t match up we immediately stop the process and help you to resolve the situation at the data level.
  • Integrations with existing debt-management systems are easy to do. Our in-house programming staff can integrate with newer or legacy systems for any of our print or digital communications processes.
  • Take a hands-on OR hands-off approach to your debt communications – we work with you to find the right level of comfort and oversight in your debt communications stream. Want to personally validate and proof each print run prior to mailing? Super easy! We can send files for review before every press run. Want to send us your data and let us run your jobs and simply send a confirmation of mailing? We can do that too. Whatever level of insight you need we can provide.
  • Aggressive SLAs that get your collection letters and communications out in the required timeframe. Set delivery times on an order-by-order basis. Ask about our fastest SLAs when setting up your account and then utilize them only when needed for maximum savings!
  • NCOA and Address Correction services come standard with every mailing. Our in-house data cleansing identifies and intercepts any incorrect, old, or partial addresses that may be included in your data file. When possible, our automated system replaces any non-deliverable, outdated, or bad address with the correct one – ensuring your mail-pieces never miss their mark, and that you never waste funds on print or postage that won’t get delivered. We can send back full or partial data-sets for you to update
    Archiving services are standard on every job – extended archiving is available as well. Keep your letters in short-term storage to retrieve anytime or put them in long-term storage and we can retrieve them for you upon request.

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Enhanced Details Reopening Letters

Applied Business Systems

Solution Overview


Costs:

Get started with $99 for letter setup, postal sorts, addition of IMB Barcode, use of ABS Marketing Mail indicia, USPS prep, delivery to USPS

Then just $0.19 per letter

  • #10 jumbo window business envelope (shows district’s return address and outgoing address)
  • Professionally printed letter on quality 24# white bond stock – printed one side, black ink
  • Addition of USPS IMB barcode for postage savings
  • Folding, inserting, sealing, delivery to USPS

ADD:  $0.06 for a two page letter

For other options including full color print. Please submit the form below and we can provide a custom quote via email.

Due to potentially tight time constraints, we recommend that you contact us NOW to schedule your reopening letter mailing.

CALL ABS 1-800-447-7717

GET STARTED
TODAY


Fill out this quick form and we’ll email you with next steps about sending your files and getting your letters printed and mailed!

    GET STARTED
    TODAY


    Fill out this quick form and we’ll email you with next steps about sending your files and getting your letters printed and mailed!






      School District Election Mailing Solution

      Applied Business Systems

      Solution Overview


      Thank you for considering Applied Business Systems as your partner to reach compliance with Governor Cuomo’s Executive Order 202.26 regarding 2020 School District elections. Working closely with state and local governments and school districts across the state we’ve developed a turnkey mailing solution for School District Election Mailings.

      We’ve simplified our pricing and specifications so you can quickly and easily understand the steps involved and the associated costs.

      Due to the tight time constraints, we recommend that you contact us NOW to schedule a free evaluation of your election mailing needs.

      CALL ABS 1-800-447-7717

      GET A QUOTE
      TODAY


      Ready to start your next project? Fill out this form and bring your print to life!

        GET A QUOTE
        TODAY


        Ready to knock this election mailing out of the park? Fill out this form and bring your print to life!






          Election Mailings

          Applied Business Systems

          Election mailings can vary widely due to databases used, target audience definitions, automated voter response data collection needed, voting tabulation technology, BRM requirements and voter fraud triggers. We have crafted several turnkey end-to-end solutions for our clients to maintain full compliance with state and county BOE regulations, as well as emergency state mandated regulations.

          A significant portion of Applied Business System’s clients are County Governments and School Districts all over New York state. We offer solutions that are low cost, high quality, and efficient. Please contact us, we are here to help.

          Contact


          Office Hours
          8am – 5pm
          Monday – Friday
          Phone
          (800) 447-7717

          Multiple Options of Print and Mailing Specifications


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          COVID-19 Impacts and Update

          Although things seem to be changing on an almost hourly basis, we wanted to let you know that ABS plans on being here for you throughout this coronavirus crisis, and we will continue to keep servicing your needs.

          As a communications provider to many essential services, we will remain open and are taking precautionary measures to ensure the safety of our workers as they continue to support those essential services through this time. Thus, ABS is taking precautions to keep our work environment as safe as possible and to avoid any spread of the coronavirus. We have asked our employees to stay home if sick and to wash their hands frequently to prevent transmission of the coronavirus.

          We have also reached out to our suppliers, employees, and business partners, who have inspired us by the ways they are willing to work together with us through this difficult time. As the coronavirus situation continues to evolve, we are adapting quickly and will always put worker safety, and the needs of our customers first.

          We have an abundant supply of paper and envelopes in our warehouse to accommodate any communications you may need to share with your clients. In addition to that, we have strategic partnerships set up with printers and mailers from across the region and country to ensure that we do everything possible to keep our clients satisfied.

          We will continue to send you updates as warranted.

          No one knows exactly what the upcoming days and weeks will bring, but we believe as a nation our communication, food chain supply, and healthcare system are the best in the world. Coupled with our incredible American spirit, we believe that we will get through this crisis together and come out of this stronger than ever before.

          Be Safe and Healthy,
          Your ABS Team

            Office Address
            Applied Business Systems
            26 Harvester Ave.
            Batavia, NY 14020

            Office Hours
            8am – 5pm
            Monday – Friday

            Email
            cs@absmail.com

            Phone
            (800) 447-7717
            (585) 343-0962

            Fax
            (585) 343-0863


            Enterprise Level Solutions - Moving Print Forward

            What does it take?

            What makes a great enterprise-level print provider? Some may think it’s merely the ability to fulfill demand. If your enterprise level client needs to send half a million pieces of mail per day and you can provide it, that’s enough. Others feel it’s offering an enterprise level platform – a suite of software that drives client ordering, print production, invoicing, and client reporting. If you have that, then you’re ready to provide services to the world’s largest industries for print communication. These are both great offerings to be able to offer to enterprise-level customers, but it’s not what most enterprise level clients value most.

             

            Flexibility

            More than anything else, flexibility is often the biggest driver of value to enterprise clients. The ability to quickly onboard new print solutions, technologies, or integrations is something that will always make large clients happy. The reason behind this is pretty simple – enterprise clients are sophisticated. They use a ton of technology to drive their business and being able to keep up with changing demands is a must.

            The ability to scale-up production facilities for a specific product and pop up a new API integration or custom reporting solution far outweighs the benefits of how many printing presses you currently have or how many features your one-size-fits-all platform has. If you can do all of this within 45 days, you’re going to start to look appealing to enterprise clients that need to move fast.

            This type of on-demand problem solving and the ability to offer a custom solution is something that enterprise clients often need and value above just about anything else. Often, enterprises will even partner with print providers with great flexibility to be able to expand their product offering.

             

            Electronic + Mail Communications (Enterprise or Emerging)

            Most often, technology drives enterprise level print projects. Figuring out the best way to get data flowing directly into the production of printed mail is the most critical step. This is also where print providers with large “platform driven” production suites fall short. The ability to craft custom integrations with any existing ERP or data channel and drive print directly from it cuts down on time creates production cost savings and ensures data integrity by eliminating human error.

            Technology and software organizations can thrive on print from a revenue standpoint as well, especially when providing an ongoing service (which most do these days). Software solutions requiring communications often have a need for a printed and mailed component as well as a digital-only communication. In the past, it may be up to the service purchaser (the software company’s client) to figure out how to bridge that gap and provide printed communications. More and more often, software development teams will have a far more accessible path to creating all of the integrations between the different channels (web, app, email, print).

             

            Finding New Revenue

            This is where our flexible printer comes in – they are equipped and flexible to help software companies ramp up production while cutting costs on staffing, facility costs, and the like. Enterprise and emerging technology companies are starting to see new untapped revenue sources with print – and that’s exciting.

            With flexibility, agility, and opportunity new product offerings can happen quickly and efficiently for technology providers. Teaming up with the right printer is all it takes to start creating revenue from print.

            While this is exciting for our enterprise clients, it’s also stimulating for printers like ABS as well. We have over 35 years of experience in flexibility and agility. Our best and most significant client relationships that helped launch our print production department were born from both and outsourcing and revenue sharing model. We’ve always embraced the partnership aspect of our business, and we look forward to the future of print as technology helps to propel it forward in new and creative ways.

              Office Address
              Applied Business Systems
              26 Harvester Ave.
              Batavia, NY 14020

              Office Hours
              8am – 5pm
              Monday – Friday

              Email
              cs@absmail.com

              Phone
              (800) 447-7717
              (585) 343-0962

              Fax
              (585) 343-0863


              How to Sell More Print - Grow your Print Revenue

              Leverage existing content you’re creating for customers to generate print content.

              Things like: 
              •    Email blasts become direct mailings – Convert your email design to a fantastic oversized postcard that fits easily into our direct mail templates.
              •    E-book content becomes a bound and printed book – Arrange your ebook content into a bound layout. Using either InDesign or Illustrator, your content becomes a hard copy bound book or booklet that has much higher perceived value and much longer “stick” as it gets passed around among colleagues.
              •    Digital ads become Point-of-Sale printed collateral driving more actionable awareness at the moment of purchase.

              Printing services are a great way to generate additional revenue in billable hours for print design as well as markups of 30-40%. Agencies are given our distributor level wholesale pricing with the submission of a valid resale certificate.

              Convert Email Blasts to Direct Mail

              One of the latest trends seen in the digital communications arena is actually moving in reverse of the historical norms. Since the invention of e-mail, communications have been migrating to digital format and away from print, but interestingly we’re now seeing a new migration start take place in the opposite direction.

              One major example of this is the fact that MailChimp is now offering printed postcards as a compliment to their email delivery services. With higher than average pricing and some basic design capabilities, it’s interesting too that one of the big online digital communications players is seeing the advantages of print as part of the omnichannel experience.

              The advantages to direct mail have long been known but are adjusting slightly in our ever-changing communications world. With the buzz and clutter of digital now threatening more than ever to become static-white-noise that brand messages get lost in, direct mail has a unique quality that is growing in strength every day – marketing “stick”.

              The marketing stick – or rather how long it will remain viewable on someone’s desk or countertop – is something we’ll cover in more detail in the next section but is highly important when it comes to remarketing your message. When you’re spending thousands of dollars every week on digital remarketing and retargeting campaigns, grabbing an extra 100 targeted impressions. This effect is heightened when you consider that your client’s potential lead has already expressed “interest” in not throwing the mail-piece away. When used effectively to the right audience, direct mail can become a strong part of the omnichannel.
              Effective use of direct mail means, in part, that your direct mail gets where it needs to go. We’ve helped to design hundreds of thousands of direct mail templates over the years and understanding the postal requirements is the first step in making sure your direct mail arrives at its intended target. While there are many additional factors involved with mail-piece effectiveness, getting it to the recipient is a core component that many mailers overlook. To help with this, we’ve created a number of direct mail postcard templates for you to use in your next direct mail campaign artwork creation. These postcards adhere to the latest USPS postcard and oversized-postcard (letter class) guidelines while maximizing your designable space.

               

              [button color=”accent-color” hover_text_color_override=”#fff” size=”large” url=”https://appliedbusinesssystems.com/direct-mail-template-request/” text=”Get your FREE Direct Mail Template Kit” color_override=””]

               

              Convert E-book to Printed Books

              The free e-book in exchange for a potential customer’s contact information is a play that’s reaching fever pitch as more and more useful, high-quality information is hitting the internet these days. The effectiveness of this concept has been analyzed and understood now for nearly a decade. Service providers provide value to convert sales by entrenching their brand as the authority on a given topic. Simple and effective.

              Now marketers are using print to take it to the next level.

              One underlying contradiction within the digital content marketing strategy is content “stick”. We talked about this in regard to direct mail, but the content stick can be even more powerful in terms of timing.

              Why is digital content marketing powerful? “Because I need to know right now!” is the most common response. It’s the instant gratification of understanding immediately. However, the downfall of this is that as quickly as information can be ingested, the brand or information source can be forgotten if the potential client or customer is not ready to act. With a barrage of information assaulting us each minute of every day, the staying power of print is growing.

              While the actual stick length of a printed material hasn’t changed dramatically in recent years –print materials are hanging around on office desks and kitchen catchalls just as long as ever – it has now become far more powerful, and we’re starting to understand it’s real potential.

              Think of online digital remarketing. It’s hugely popular and you really can’t get by without it these days. You need to hammer customers with your message. You know they’re too busy to act the first time they’re exposed to your brand, so you’ve got to catch them at the right moment. One very effective way to do that is constant re-exposure. Embedding your message into a consumer’s mind. The most interesting thing of all is that printed books have been remarketing themselves for DECADES!

              When your client’s printed content sits on a prospects desk in their office as a bound book, it’s hard at work collecting impressions, staying in the forefront of the mind. Once the information is consumed, the book remains. The book is still hard at work, still collecting impressions and perhaps getting shared with cohorts or colleagues if the content is compelling enough.

              Like all print jobs for agencies, this becomes a profit center when you purchase at our wholesale distributor pricing. You probably grab some billable time as well during the design process of turning your client’s digital content into print ready artwork. To save you some time on this internally, we’ve mocked up a nice paginated book template for you to use in Adobe Illustrator. This will save you some time figuring out spreads and covers. If you’re still unsure about any aspect of the book layout for print, we’re always happy to help put the final touches on your work before the job hits our presses.

               

              [button color=”accent-color” hover_text_color_override=”#fff” size=”large” url=”https://appliedbusinesssystems.com/book-template-request/” text=”Get your FREE Paginated Book Template Kit” color_override=””]

               

              Convert Digital Ads to POS Print Materials

              Point-of-sale (POS) situations are all about timing. The average retail POS transaction in America lasts less than two minutes. During that time, a consumer may need to make some key decisions that affect your client’s bottom line. Do they take the upsell or cross-sell? Sign up for the loyalty program? Book their next appointment?

              Taking a look at why print at the POS interaction matters, we can take an example of our agency partners that had recently launched a loyalty program for one of their clients. The program was both compelling and valuable to the consumers. The agency promoted the program for their client through digital channels – web, social, email, all with re-targeting. The agency also scripted a compelling sales pitch for their client’s cashiers to prompt customers to enroll in the program. Initial results were fantastic. The first week saw higher conversion rates than were expected!

              However, as the weeks wore on, customer enrollment dwindled. With the 30-day campaign ending, and the buzz and excitement starting to wear off, cashiers were feeling like they had to “sell” the program too much. Not wanting to feel pushy, they started not mentioning the program which further impacted enrollments. After a couple of months, a week went by that saw zero enrollments. Not good.

              As an agency, it can be difficult to influence your client’s operational procedures sometimes. At the end of the day, you’re not always on site to coach or guide them about fully utilizing some of the tools you provide. In this case, our agency partner found a creative way to influence their client’s operations with a simple solution. Printed rack cards at the POS stations.

              The result? Ongoing loyalty program conversions that rivaled the opening day of enrollment for the program.

              The problem wasn’t that the campaign efforts were not targeted, relevant, or on point, it was simply that they weren’t timed properly. The buzz about the loyalty program hit tens of thousands of customers and garnered thousands of responses – all positive. However, when those customers came to the crucial two-minute window during their checkout process, they weren’t compelled to act. They had forgotten about the fantastic program and thus did not enroll. Print can help because it’s there. To make it easier for you to get it there, we’ve made up some common print format templates for your creative team to use when they start their next print project with us.

                Office Address
                Applied Business Systems
                26 Harvester Ave.
                Batavia, NY 14020

                Office Hours
                8am – 5pm
                Monday – Friday

                Email
                cs@absmail.com

                Phone
                (800) 447-7717
                (585) 343-0962

                Fax
                (585) 343-0863


                Choosing the Right Paper for your Statement Mailings

                Something that many banks and credit unions never think about is the actual paper that their statements are printed on. It’s a small detail but can say a lot about your organization. Paper or the “print stock” as it’s known in the printing industry is also one of the largest drivers of price on most print jobs.
                There are three big factors when it comes to stock – weight, brightness/whiteness/shade (BWS), and finish.

                Weight

                Paper weights are pretty straightforward and easy to understand. The higher the paper weight in text weight papers, the thicker it feels in your hand. Many of our customers prefer a one-size-fits-all approach to paper thickness, using one paper weight across the board for all of their mailings. Maybe a better option is to be intentional when deciding which mailings use which weights. For example, statements could be put on a lighter stock while important notices may go out on something more substantial.
                Heavier weights tend to convey authority to your message and can add a slight perception of importance to the content printed on the stock. This heavier paper also comes with a marginal cost consideration – the typical cost difference between a 24# (twenty-four pound) stock and a 20# stock is usually around xx%.
                A 24# stock is sometimes a nice middle of the road stock that falls slightly over the 20# that can be found on most office desktop printers. It only takes a small increase in paper weight to create a big difference in the feel of your commercially printed statements.

                Brightness, Whiteness, and Shade (BWS)

                Brightness is a lesserknown option in paper specifications but can be a large factor in cost when it comes to printing large volumes. Some printers may skimp on paper brightness in order to keep their prices low but what does that do to the look and feel of your finished pieces? Well, they start to look faded, grey, and old.
                The brighter paper makes your blacks pop and colors stand out. Overall your customers might not be able to tell it’s the brightness making the difference, but they will like the brighter piece better. We’ve seen some smaller copy shops use paper with brightness levels below 90. At a brightness of 88, your paper will start to look grey in tone.
                Paper mills can use certain additives to increase the reflectivity of the paper and increase brightness sometimes even above 100. While these papers are very bright, they oftentimes aren’t economical and primarily used for special projects. To use a paper over 100 brightness for statements or daily mailings would probably be overkill and you would pay for it.
                Whiteness falls into the conversation of brightness as it’s also a measure of reflected light. The difference between whiteness and brightness is the spectrum of light that is measured. While brightness measures only the blue light reflected, whiteness measures all reflected light. 
                While it seems like whiteness should be the metric of focus, brightness is actually more important towards creating a high-end feel because of the third metric involved – shade. 
                Typically, shade comes in three flavors, true-white, cream-white, and blue-white. Not surprisingly, most papers today swing towards the blue-white end of the shade spectrum, and that’s because they seem brighter. This is the primary reason why the brightness spectrum is often more important than the whiteness spectrum. However, it if your statements are printed on paper that is too blue, it can affect color quality. Digital printing can oftentimes get away with paper that’s slightly bluer (and brighter appearing) than inkjet can, due to the nature of the toner sitting on top of the paper versus soaking into the fibers. This is one of the main reasons we continue to believe in the high quality of digital printing.

                Finish

                Less relevant to statement-only printing, but still a part of the overall conversation, paper finishes come in a variety of different flavors. The primary categories being coated and uncoated. For statement printing, uncoated paper is favored both for economical purposes and also because of the folding process that happens during the insertion into an envelope prior to mailing.
                Uncoated papers typically have three different styles – smooth, woven, and laid – but many specialty variations exist as well. While smooth paper is usually the norm, it’s not unheard of for higher-end statement customers to explore super-smooth or extra-smooth varieties we carry through our paper vendors.
                At the end of the day, it’s all about customer preference and extending your brand into every communication you deliver. If you’re a high-end brand looking to deliver a high-end product then a highend paper can be appropriate for your statements. Conversely, if you’re the only game in town or competing from an economy standpoint finding the most economical option might be the right play.
                No matter what your situation, we’re always open to consulting with our clients, both existing and new. So, if you’re looking to start up a new printed communications program or want to make a change in your current situation, contact us today and we’ll find the paper that’s right for you.

                Ready to dive into paper and have us find the perfect fit for your printed statements?

                  Office Address
                  Applied Business Systems
                  26 Harvester Ave.
                  Batavia, NY 14020

                  Office Hours
                  8am – 5pm
                  Monday – Friday

                  Email
                  cs@absmail.com

                  Phone
                  (800) 447-7717
                  (585) 343-0962

                  Fax
                  (585) 343-0863


                  One Mailing Pays for the Service

                  A RiteList™ Case Study: East Aurora UFSD

                  East Aurora Union Free School District recently purchased our RiteList product. Joanne M. George, the district’s business manager, conducted a thorough cost-benefit analysis comparing her original list with an actual mailing after purchasing RiteList™.

                  Cost-Benefit Analysis:

                  May Bulk Mailing                    8,079 pieces

                  RiteList™ Accurate Mailing List    5,156 addresses

                  Over Produced Mailing Pieces        2,923 pieces

                  Cost of per item postage            0.08222

                  Cost of per item printing            0.66

                  Cost of overproduction            $2,619.51

                  Cost of RiteList™                $2,667.00*

                  *Invest in a one-time fee to generate your RiteList™ and use it an unlimited amount of times.

                  One mailing pays for the service. ???? – Joanne M. George

                  She also considered future print and mail projects like district calendars.

                  Residents            5,156

                  Staff                275

                  District Offices        50

                  Extra for the year        100

                  Estimated Total        5,581 (round up to 5,600*)

                  *Instead of based on previous year of 8,000 – Estimated 2,400 less produced

                  Thank you for all of your help with this project. It was a project that will save this district in years to come with all of its bulk mailings. – Joanne M. George

                  Conclusion:

                  RiteList™ is the most accurate mailing list any school can purchase. Even the list provided by the United States Postal Service (USPS) can include thousands of incorrect addresses.

                  Click here for a free analysis to show you the accuracy of your current list.

                    Office Address
                    Applied Business Systems
                    26 Harvester Ave.
                    Batavia, NY 14020

                    Office Hours
                    8am – 5pm
                    Monday – Friday

                    Email
                    cs@absmail.com

                    Phone
                    (800) 447-7717
                    (585) 343-0962

                    Fax
                    (585) 343-0863