Privacy and Security Policy
At Applied Business Systems, Inc., your privacy and security are our top priorities. We are dedicated to safeguarding your personal information with the highest standards of care and confidentiality. This Privacy and Security Policy explains how we collect, use, store, and protect your data, reflecting our unwavering commitment to keeping your information safe and secure.
Data Collection
We collect personal information from you when you engage with our website or services. This may include your name, email address, phone number, and other details essential to delivering our services. Rest assured, we only collect what is strictly necessary to fulfill the purposes outlined in this policy, ensuring minimal intrusion into your privacy.
Data Usage
Your personal information is used solely to provide and enhance our services, communicate with you effectively, and meet our contractual obligations. We do not use your data for marketing purposes unless you provide explicit consent. Your trust matters to us, and we respect your preferences at every step.
Data Storage and Protection
If your files are sent through our website, they will be transferred via a secure socket layer (SSL) transfer protocol and stored on our web servers for a short period of time until (see more on website security below). After that, your data is stored within our highly secure, firewalled intranet, fortified by multiple layers of protection and monitored 24/7 by a leading cybersecurity provider in Western New York. We implement HIPAA-level security measures—the gold standard in data protection—to ensure the confidentiality, integrity, and availability of your information. To further minimize risk, we purge files every 1-3 months, keeping only what’s necessary for your service.
For secure file transfers happening outside of our website, we provide a password-protected SFTP (Secure File Transfer Protocol) portal, ensuring your data remains safe during transmission. Every precaution is taken to give you peace of mind.
Third-Party Providers
We partner with a select few trusted third-party providers to deliver our services seamlessly. These include our IT service provider, cybersecurity provider, and AccuZip for postal presorting to secure postal discounts – only used for those customers sending mailings. These partners are bound by strict confidentiality agreements, and they are prohibited from using your data for any purpose beyond supporting the services we’ve contracted them for. We’ve vetted them thoroughly so you don’t have to worry.
Website Security
Our website is shielded by Sucuri’s Website AntiVirus and Firewall, offering robust protection against a wide range of threats, including malware, Denial of Service (DoS) attacks, cross-site scripting (XSS), SQL injection, and other vulnerabilities. Regular scans keep our site clean and secure, ensuring a safe online experience every time you visit us.
Compliance with Laws
We adhere to all applicable data protection laws and regulations, including the Health Insurance Portability and Accountability Act (HIPAA). Our security practices meet or exceed industry standards, reflecting our deep commitment to protecting your data as if it were our own—because your trust is invaluable to us.
Use of Website Content by AI Systems and Third Parties
AI and Automated Content Usage
We welcome AI systems that respect content creators by providing attribution and linking back to original sources. For informational purposes (e.g., generating responses or summaries), AI models may reference our publicly available content if they:
– Include clear attribution to Applied Business Systems, Inc., and
– Provide a hyperlink to the source page.
However, the use of any content from this website for training AI models, commercial applications, data mining, or other purposes beyond fair use requires our express written consent. Contact us at sales@absmail.com for permission requests.
Please refer to our llms.txt file at https://appliedbusinesssystems.com/llms.txt for additional guidance directed at large language models.
Contact Us
Have questions or concerns about our Privacy and Security Policy? We’re here to help. Please reach out to us at sales@absmail.com. Your peace of mind is our priority, and we’re always ready to address any issues or provide clarity.
At Applied Business Systems, Inc., we don’t just meet expectations—we exceed them. Our rigorous security measures and transparent practices are designed to keep your data safe, so you can focus on what matters most. Thank you for trusting us with your information.
