Thank you for considering Applied Business Systems as your partner to reach compliance with Governor Cuomo’s Executive Order 202.26 regarding 2020 School District elections. Working closely with state and local governments and school districts across the state we’ve developed a turnkey mailing solution for School District Election Mailings.
We’ve simplified our pricing and specifications so you can quickly and easily understand the steps involved and the associated costs.
Details and Specifications
Below is a tentative outline and pricing model that you can use for decision making. Please note that there are still many moving parts and unanswered questions regarding this project. Paper and envelope availability and costs, unclear due dates for each phase of the project, compliance to the Executive Order, USPS requirements and adherence to election laws* all could change between now and project launch – all of these could affect the final cost of this project. The pricing below represents ABSs good faith estimate of project scope and costs as of 5/6/20.
Applied Business Systems, Inc. is in the process of building a priority list based on the date we received Purchase Orders from School Districts. The amount of programs we can produce will vary depending on all of the factors mentioned above. We are anticipating a point where we will no longer be able to offer this solution and still make the benchmarked due dates mandated by the State.
*ABS recommends that you have your School District Attorney review our proposal for all compliances. Pricing valid through 2020.
Absentee Ballot Mail Pieces: $0.295/ea – $0.321/ea
Volumes up to 15,000 mail pieces – $0.321/ea
Volumes above 15,000 mail pieces – $0.295/ea
Mail Pieces Include:
- Voting Instruction Letter
Printed 1 color (black), single sided* on 24# white paper, folded and inserted into the ABS34 outer envelope. School District Must supply Voter Instruction opening paragraph text.
- Absentee Ballot
Printed 1 color (black), single sided* on 24# white paper, folded and inserted into the ABS34 outer envelope. School District Must supply ballot information.
- #9 Business Reply Envelope
Standard size #9 Business Reply Envelope printed with voter attestation statement on the reverse side and inserted into the ABS34 outer envelope.
- ABS34 Window Envelope
Our proprietary extra large window envelope eliminates the need to separately print on the outer envelope. Allowing all of the required address and USPS information to be displayed from within.
- (Optional) Spanish Translation – add $0.15/ea
Spanish translation will be printed on the reverse side of both the Voting Instruction Letter and the Absentee Ballot. An additional #9 Business Reply Envelope will also be include with a Spanish voter attestation printed on the back. School district must provide Spanish translations.
Mailing Setup and Programming – $300 Per Mailing ($400 After May 15th)
- Mailing Design using customer supplied text
Our in-house designers cleanly and professionally format your mailing to fit our requirements for use with our ABS34 outer envelope.
- Database processing of Board of Election (BOE) data
Our in-house programming staff process your BOE data and format addresses to be printed onto your Voter Information and Ballot letter.
- Postal Paperwork with CASS Certification
We take care of all of your postal paperwork, CASS Certification requirements.
- Delivery to ABS local Post Office
Our staff will safely and securely induct your mail into the USPS mailstream to reach your voters on or before your deadline.
Postage Fees
- Outgoing Postage $0.44/ea*
- Business Reply Mail Return Postage $0.72/ea**
* Full outgoing postage amount due before mailings can be sent
** Return postage must be paid in advance for 20% of the total mailing volume – refund checks or an invoice will be sent for any remaining balance within 14 days of the close of the election
Due to the tight time constraints, we recommend that you contact us NOW to schedule a free evaluation of your election mailing needs.
